Conference & Event Logistics

GJS specialise in Conference and Event transport, playing a key role in the logistical arrangements for hundreds of UK and European events annually.

We have established ourselves as the leading provider of services to businesses who exhibit at conferences, events and shows in the UK and Europe. GJS are also the leading provider to companies exhibiting and attending graduate recruitment fairs and law fairs at UK and European universities and conference centres.

Flexibility is at the core of all services that GJS couriers provide, and this is the case with our Conference and Event Logistics delivery solutions. Our usual procedure for any event can include:


Our specialist team of logistics planners will support you throughout the planning of any event, discussing the location and requirements in detail. GJS will plan the logistical side of the event and forward a report to the customer for sign off.


GJS will collect the event equipment from the customer in preparation for the event.


GJS are able to store conference stands, equipment, marketing materials, audio visual equipment and any other items required. This can be done on an ad-hoc basis, year round or on / off season. Our storage locations in Kent and London are perfectly positioned for transport into London or via Dover into Europe.


GJS will deploy one of its own vehicles, from a small van to HGV, to deliver the goods to the event centre. Our extensive knowledge of event centres, UK and European universities and hotels mean that we are experienced in dealing with the challenges associated.


GJS staff will construct event stands and exhibition equipment to the specification of the customer. This can include pop up stands, banner stands, modular systems, folding panel kits, gantry systems, light boxes, furniture, literature racks, freestanding display stands, audio visual multimedia displays (including computers, plasma or LCD screens, DVD players, sound systems), poster displays, full scale office or retail mock ups and more.

Sign Off

GJS will ensure that the display is constructed to the customer’s requirements and handover with a sign off by the on-site contact. An electronic proof of delivery will be sent to the booker of the job via email within seconds of completion.

Take Down

At the end of the event, or at a time specified by the customer, GJS will return and dismantle the items.


Goods will be delivered to the address specified by the customer, usually back to their premises or to GJS for storage.

In addition, GJS are also able to provide the following:

Additional Event Crew

GJS can provide crew members for your event. See here for more.

Marketing Items Processing

GJS are able to store and fulfil orders for marketing items, such as brochures, magazines and promotional objects. Upon receipt of an order, via either email, telephone or online, items can be picked, counted, packed and delivered to an event.


GJS can provide full reporting, including marketing item consumption reports and bespoke reporting as part of any event booking.


On occasions, GJS will have more than one client exhibiting at the same event. In this occurrence, and at the express approval all parties, GJS can consolidate bookings and provide discounted rates.

Flight Cases

GJS can provide various size flight cases and flight case ramps.

Customs and ATA Carnet for Non EU Events

For non EU events GJS are able to handle all customs paperwork for import and export of equipment as well as ATA Carnet documentation.

Outsourced Solution

GJS are able to provide a complete outsourced solution, for more information please contact our events team.


GJS carry out the logistical arrangements for hundreds of events, both UK and European, annually. This experience, combined with our and high standards of service, make GJS the experts in providing services to those exhibiting at events and shows.

To speak to someone in our events team, please call 0800 180 4170 or contact us here.

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